Product Tip Tuesday: Onboarding and Offboarding Checklists

We all know the drill. Contractors are essential, but managing their access? That’s a different story.  It’s a constant juggling act: getting them up and running quickly, ensuring they have the right tools, and then, crucially, revoking their access the moment their contract ends. Doing this manually is a recipe for security vulnerabilities and administrative overload.

Escape the onboarding labyrinth

Picture a typical contractor onboarding scenario. You’re scrambling to create accounts,
assign licenses for software like G-Suite or Adobe Creative Cloud, add them to distribution
lists, and maybe even provision a laptop. Each step involves multiple systems, different
logins, and a lot of manual work.

It’s tedious, time-consuming, and prone to errors. Did you remember to add them to the
project Slack channel? What about access to that secure file share? The details can easily
slip through the cracks. What happens when you have multiple contractors starting at once?
Bedlam.

Don’t forget to lock the backdoor

Offboarding is even more critical. A contractor’s access left active after their contract
ends is a major security risk. Think about the sensitive data they might have access to.
Manual offboarding is a struggle to put it lightly. You have to remember every system they
had access to and revoke their privileges. It’s easy to miss something, leaving a window
open for potential breaches. It’s like leaving the back door of your network unlocked.

No loose ends: Automated offboarding security

BetterCloud automates offboarding just as effectively as onboarding. When a contractor’s
contract ends in your HR system, BetterCloud can automatically disable their accounts,
revoke licenses, remove them from groups, and even wipe their devices. It’s a clean,
efficient, and, most importantly, secure process. You can even schedule offboarding in
advance, ensuring that access is revoked the moment their contract ends, without any manual
intervention.

Reclaim your week by letting BetterCloud handle automating your contractor management

• Reduced administrative overhead: Gain hours back in your week, minimizing tedious
  manual tasks.
• Enhanced security: Automated offboarding minimizes the risk of orphaned accounts
  and unauthorized access.
• Improved contractor experience: Contractors gain access to the tools they need
  immediately, leading to faster ramp-up and increased efficiency.
• Clear audit trails:Maintain a clear record of who had access to what, and when.

Imagine this: You’re finally getting ready to go on vacation, a real one, where you don’t
have to worry about work. But then you remember, a contractor’s contract is up while you’re
gone. With manual offboarding, you’d be stressing about it the whole trip. With BetterCloud,
you can schedule the offboarding in advance, knowing it’ll be handled automatically. You can
actually relax on your vacation, knowing your network is secure.

Managing contractor access doesn’t have to be a constant hardship. Automation through
BetterCloud can significantly improve security, free up your time, and make your life as an
IT admin much easier. It’s about taking control of the contractor lifecycle, ensuring that
access is granted and revoked efficiently and securely.

The Need for Scalable Processing

As online applications grow to handle large workloads, the demand for faster, more scalable
data access becomes more urgent. In industries like finance, telecommunications, and
e-commerce, consistent fast data access is particularly important. By distributing data
across a cluster of servers, ScaleOut StateServer can ensure that applications respond
quickly, even during high traffic times or server failures. This approach boosts performance
and improves reliability by keeping the system running smoothly even if one or more servers
go down.

A key feature of ScaleOut StateServer is its ability to dynamically rebalance data as
servers are added or removed to handle workload changes. This means that as the demand
fluctuates, ScaleOut StateServer automatically adjusts how the data is stored and accessed
to keep applications running fast while minimising server costs. For example, a growing
e-commerce platform can use these capabilities to handle traffic spikes, ensuring important
operations like transactions stay fast while minimising resource consumption during periods
of low activity. ScaleOut’s scaling lets developers focus on building features instead of
managing performance.